Track batches, not medicine names
A stock list that says “Amoxicillin 500, 60 strips” is not enough. Record the batch number, the expiry date and the quantity with every purchase. When stock updates as bills are made, an audit or a recall becomes a two-minute job instead of an afternoon.
Set the minimum level before you run out
Pick your twenty or thirty fastest movers and set a minimum quantity for each. That is the whole trick. Alerts then tell you what to order this week, instead of a patient telling you at the counter.
Let the prescription start the bill
If billing begins from the doctor's prescription, the counter is not retyping medicine names and dosages. Fewer mistakes, faster checkout, and the dispensed record actually matches the prescribed one.
Look at near-expiry stock monthly, not yearly
Most expiry loss is avoidable if you see it three months early. Once a month, pull the list of medicines expiring soon. Some you can return to the distributor. Some you can use up first. Some you should simply stop reordering. Doing this once a month costs ten minutes and saves real money.
Tie sales back to stock
Pharmacy revenue should line up with what left the shelves. When it does not, you want to know early. Reports on sales and stock movement also show which items are worth the shelf space, without building a spreadsheet for it.
